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How To Create A Signature In Outlook 2010

If you own a business, it is very important to create an email signature. Your e-mail signature can contain important information about you and your business such as your name, contact details, business logo and website URL.

Once you have created an email signature, you do not need to type your details each time you create an email. Whenever you compose a new mail, your email signature will be automatically added at the end of the email message, which is rather practical and convenient.

Why should you bother to create an e-mail signature?

If you always type your name and contact details manually, there's always the chance you may make some kind of mistake, such as mistyping your phone contact. Something as simple as a wrong number is all it takes to ensure your clients may not be able to contact you. Did you ever consider that?

And even if you are pretty confident in your ability to type out your details correctly, e-mail after e-mail, think about it... those moments you waste doing so can really build up into a chunk of time from your work schedule. Why should you bother, anyway?

Just take five minutes right now to set up a custom signature in Outlook, and never again will you have to think about it. Your e-mail application will then automatically add the pre-typed email signature in each new mail you create. This article will show you how it's done.

Here are the steps to create a signature in Outlook 2010:

1. Launch Microsoft Outlook and then go to the top left corner and click on Office button and then navigate to Outlook and then click on Options.

2. You will now see the Outlook Options dialogue box open in front of you. On the left side of it, you need to click on Mail and then on the right side under the Compose messages section, you need to click on Signatures button.

3. Clicking on the "Signature" button will open the Signatures and Stationary window. You can add a new signature by click on the "New" button. Below the Edit Signature area, you will be provided with a space to type your email signature. Here you can not only type text but also add images and hyperlinks.

4. You can even add several email signatures, in which case you can choose between them later while composing an e-mail. If you also have added multiple email accounts, you can assign a default signature for each account or set up a generic signature to be used across all your accounts.

5. Once you click OK to confirm the changes made to your signature, you're all set! From then on, your customized email signature will automatically appear at the bottom of each new mail you create.

It's simple, practical and convenient... so make sure to set it up as soon as you get a chance! Better yet, do it right now so you don't have to think about it twice. Take some time to edit your signature to look really good and show all the relevant contact information, and direct your energy to what matters most: getting work done!



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